Contractor Virtual Assistant
Highly skilled and well-trained virtual assistants are available to support your contracting business so you can focus on meeting the needs of your clients and completing projects to your highest standards.
Calls and Appointments
Communicating with customers, managing pricing details, and scheduling appointments are all handled by our off-site team. We take care of incoming calls, even outside regular business hours, and ensure the right people receive accurate information at the right time.
Customer Communication
Our virtual team can be counted on to send appointment reminders, follow up after work is completed, and even request reviews and testimonials to use in future marketing and advertising materials. We’ll improve retention and boost reputation.
Payment Support and Bookkeeping
Save yourself the time it takes to send invoices, track invoices, and document payment. Our team can handle all of that for you, with precision, accuracy, and transparency. Reduce administrative burdens while keeping cash flow consistent.
Sales and Marketing Support
Supporting every marketing initiative and sales campaign with administrative expertise and online expertise. We can monitor reviews, post content, and keep your company in front of potential customers.
Preparing Estimates and Proposals
Your virtual assistants here have experience preparing quotes based on your templates and technician notes. By sending estimates and tracking approvals, we keep your close rates higher.
Administration and Technology
Staying on schedule across multiple projects and clients requires both the right tools and dedicated support. Your virtual assistant efficiently manages data, maintains websites, and works within existing software to support operations from start to finish.
Frequently Asked Questions
about Contractor Virtual Assistants
with yesVIRTUAL
What does a contractor virtual assistant do?
A contractor virtual assistant provides round-the-clock support for your business, ensuring clients and partners can always reach a real point of contact. From answering calls and responding to inquiries to handling data organization and administrative workflows, our team takes care of the day-to-day tasks that slow you down. This allows you and your crew to stay focused on high-priority work. Our virtual assistants are experienced with industries such as HVAC, plumbing, electrical work, and other professions.
How can a VA help my business as a contractor grow?
Your virtual assistant helps move your business forward by handling the tasks that demand the most time and attention, freeing you up to focus on winning new work, serving existing customers, and building a strong team of skilled contractors. We supply experienced support staff, proven systems, and the operational backing needed to scale with confidence. In addition, our sales and marketing assistance helps guide potential customers smoothly from first contact to a signed job.
Can yesVIRTUAL assistants be the first point of contact for my business?
Absolutely. We can serve as the main contact for your clients and partners, managing communication, scheduling, and payments so nothing falls through the cracks. From handling bids and proposals to keeping everyone informed, we ensure your relationships run smoothly and efficiently.
Do you provide virtual assistants for specific areas of expertise?
Absolutely. Whether your business focuses on plumbing, electrical work, or landscaping, we can match you with a virtual assistant who has the right experience to handle the tasks you’d rather not manage yourself. Our VAs step in to keep your operations running smoothly, so you can focus on the work that matters most.
Will your VAs use my software?
Our virtual assistants are trained in common management software and platforms such as Buildertrend, Procore, Jobber, Asana, and QuickBooks. We also adapt quickly to your in-house systems to ensure seamless integration with your workflow.
Can your virtual assistants interact directly with clients or vendors?
Definitely. Your VA can handle outgoing calls, send follow-up messages, and coordinate with clients, subcontractors, or suppliers, all using your preferred methods and guidelines to keep communication consistent and professional.
Can I replace or add another VA?
Of course. If your assigned VA isn’t working the way you’d hoped or you find your volume of work requires additional help, we’ll provide a replacement or additional team members.
How will my VA communicate with me?
Communication can flow through your preferred platform. And, we’ll set up daily check-ins, reporting structures, and clear communication channels to ensure smooth collaboration.
Do I need to provide training?
Our VAs are already well-trained, but we’ve found there’s more success when contractors provide an overview or orientation with their VA to ensure continuity and understanding of systems and preferences.
How much does a contractor virtual assistant cost?
The price of a contractor virtual assistant varies based on your company’s specific requirements. Our services start at just $9 per hour for skilled professional support, with no upfront fees and a simple flat monthly rate. If you need us to help recruit full-time administrative staff, we offer direct hire placement options. We can also act as your Employer of Record for a flat fee and provide coverage for after-hours emergencies with a convenient monthly plan. Visit our pricing page to explore bundled options, and let’s discuss exactly what services your business needs or doesn’t need.
Can a contractor virtual assistant assist with permits and inspections?
Yes. Your VA can manage the paperwork and deadlines for permits, organize and submit required documents, schedule inspections, and communicate with the appropriate authorities. By handling these administrative details, they help your projects stay on track and reduce unnecessary delays.
Is my information secure?
Yes. We invest in secure, convenient systems and technology that will keep your private data safe and your financial details secure. Whether we’re doing your bookkeeping or helping you organize documents for tax filing, you can trust our transparency and our technology.
When can I get started with a virtual assistant?
We can get to work right away. Contact us at yesVIRTUAL and we’ll get things moving so that you’re ready to go almost immediately.
Can my VA help with scheduling?
Yes. You can assign all the administrative tasks that take the most of your time. Our VAs can manage scheduling and follow-up.
Will I be able to select the VA I want to work with?
Yes. We will get to know your business and understand your specific needs, and then create a list of candidates. You can interview them directly to find the perfect fit before beginning.
Where are your virtual assistants working?
Most of our team members are based in the Philippines and Mexico. They undergo a comprehensive selection and training process through yesVIRTUAL University to ensure they meet U.S. business standards for communication, reliability, and professionalism.
How are VAs onboarded?
After you begin working with us, we schedule a discovery call to understand your workflows and tools. This helps us match you with a trained VA, who we will onboard together, and ensure you’re fully supported during the first 30 days.
How does yesVIRTUAL differ from other virtual assistant companies?
We think of ourselves as your partners, offering personalized onboarding, skilled training, and dedicated account managers. We’re committed to quality, we invest in skill development, and we celebrate your long-term success.
Let’s Talk About How We Can Help!
Our team is ready to help with:
- Virtual Assistants
- Employer of Record
- 24/7 Call Center Services
…and much more!
yesVIRTUAL, an HQ Virtual U, LLC Company, Copyright 2023 All Rights Reserved
480-351-1049 | Email Us
